Workday HCM (Human Capital Management) encompasses a wide range of business processes designed to streamline the management of your workforce. Here’s a breakdown of key areas and examples:

Core HR Management

• Organization Management: Creating and maintaining organizational hierarchies and supervisory structures, defining job profiles, positions, and cost centers.
• Compensation: Creating compensation plans, managing salary grades and packages, handling bonuses and adjustments.
• Benefits: Designing benefits programs, managing enrollments, and tracking benefits administration.
• Time Tracking and Absence Management: Setting up policies for time and attendance tracking, handling leave requests, and managing absences.

Talent Management

• Recruiting: Creating job requisitions, posting openings, managing the applicant pipeline, screening and interviewing, and extending offers.
• Onboarding: Streamlining the new hire process with paperwork, orientations, and task assignments to ensure a smooth transition for new employees.
• Performance Management: Setting goals, conducting performance reviews, providing feedback, and calibrating performance evaluations across the organization.
• Learning & Development: Designing training programs, delivering courses, scheduling learning activities, and tracking skills development.
• Succession Planning: Identifying high-potential employees, planning for leadership transitions, and preparing development plans for future roles.

Workforce Planning & Analytics

• Headcount Planning: Forecasting workforce needs, budgeting for new positions, and analyzing workforce trends.
• Workforce Analytics: Generating reports and dashboards on key HR metrics such as turnover, diversity and inclusion, compensation analysis, headcount trends, and more.

The Workday Business Process Framework (BPF)

Workday’s BPF is the backbone of how these processes are configured and executed within the system. Key features of the BPF include:

• Automation: Workday’s BPF allows for automating numerous manual HR processes, streamlining them and making them more efficient.
• Workflows: Build custom workflows with approvals, notifications, and conditional logic based on your organization’s specific needs. This ensures the correct steps are followed in processes involving multiple people.
• Flexibility: Workday’s BPF is highly flexible, allowing you to modify and tailor processes as your business needs change.
• Integrations: BPF seamlessly connects Workday with other systems, both within the Workday suite (e.g., Workday Financials) and external systems.

Examples of Workday Business Processes

• Hire a New Employee: Initiate the hiring process, receive approvals, post the job, screen candidates, make an offer, onboard the new hire (tasks automated for the new hire and relevant stakeholders).
• Employee Promotion: Initiate a promotion request, route it for approvals, update job profiles, compensation, and organizational structure.
• Performance Reviews: Set review periods, enable self-evaluations, schedule manager reviews, finalize, and link to compensation or development opportunities.
• Payroll Processing: Collect time entries, calculate gross pay, factor deductions and taxes, generate pay slips, connect with finance systems for disbursement.

Important Considerations

• Best Practices: Workday offers pre-built business processes aligning with industry standards, which can save configuration time.
• Security & Roles: Ensure proper security setup and role-based access to control who can initiate and approve processes, and who can view sensitive data.
• Reporting: Workday’s powerful analytics help you monitor the efficiency of your business processes and track important KPIs.