Prepping for the New Year: SAP PP Year-End Activities

As the year draws to a close, it’s time to focus on celebrating and ensuring a smooth transition into the following year. This applies to your SAP Production Planning (PP) module as well. While SAP PP doesn’t require extensive year-end closing activities compared to other modules like Finance, there are still vital tasks to ensure data accuracy and a clean slate for the new year.

Essential Tasks for SAP PP Year-End

• Factory Calendar Update: Maintain your production schedule by extending the factory calendar in SAP with the upcoming year’s working days and holidays using transaction code SCAL. This ensures accurate planning and capacity calculations for the new year.
• Production Order Management:
  • Close Completed Orders: For production orders that are finished and settled, use transaction code TECO to technically complete them and free up system resources. Additionally, consider closing them for period-end processing.
  • Review Open Orders: Analyze any open production orders to determine whether they need to be carried forward or canceled. You can use reports like CO03 to identify orders that require attention.
• Price Maintenance (Optional): If you utilize activity pricing in SAP PP, use transaction code KP26 to review and update activity prices for the new year. This ensures accurate cost calculations for future production processes.
• Number Range Management (Optional): While not mandatory, you can define new number ranges for various PP documents like production orders or confirmations for the new year using transaction code CO82 (for orders) and similar codes for other document types. This helps differentiate documents from the previous year.

Remember: These are general guidelines, and specific activities may vary depending on your company’s SAP configuration and year-end closing procedures. It’s always recommended to consult your SAP documentation and internal procedures for detailed instructions.

Additional Tips

• Clear Communication: Coordinate with other departments, such as Materials Management (MM) and Sales & Distribution (SD), to ensure all production-related activities are completed before year-end.
• Data Backup: Regularly back up your SAP system, including PP data, to ensure data security and facilitate recovery in case of any issues.

Conclusion

Following these steps and considering your specific needs can ensure a smooth year-end closing process for your SAP PP module. This will set you up for a successful start to the new year with accurate data and efficient production planning.