What are Workday HCM Business Processes?

Workday Human Capital Management (HCM) uses Business Process Frameworks (BPFs) to streamline HR functions and tasks across the employee lifecycle. These frameworks provide:

1. Workflow Automation: BPFs automate sequences of events based on predefined rules. This speeds up and improves the efficiency of repetitive HR processes.
2. Flexibility: You can tailor BPFs to your specific organizational needs, creating custom processes and approvals.
3. Visibility and Tracking: Workday provides real-time tracking of processes at various stages, ensuring proper accountability and timely completion of tasks.

Key Workday HCM Business Processes

Here are some of the most common HCM processes managed through Workday BPFs:

1. Recruitment and Hiring
1. Create job requisitions
2. Manage applicant information and screening
3. Coordinate onboarding for new hires
2. Compensation & Benefits Management
1. Manage salary structures and changes
2. Enroll employees in benefits programs
3. Handle payroll adjustments and bonuses
4. Track benefit utilization
3. Performance Management
1. Set up performance review cycles
2. Facilitate goal setting
3. Conduct appraisals and manager feedback
4. Talent Development
1. Build learning content and paths
2. Enable skills and competency tracking
3. Manage succession planning
5. Time and Attendance
1. Track employee time and attendance
2. Manage PTO and leave requests
3. Calculate overtime
6. Offboarding and Termination
1. Process employee resignations or terminations
2. Manage exit interviews and offboarding tasks

Advantages of Using Workday Business Process Frameworks

1. Enhanced Efficiency: Automates manual tasks, saving HR teams time and effort.
2. Improved Accuracy: Reduces errors common in manual processes, ensuring data integrity.
3. Consistency: Enforces standard practices across the organization for fair and smooth processes.
4. Real-time Reporting: Get detailed reports on process status, completion time, bottlenecks, and other relevant metrics.
5. Stronger Compliance: Ensure processes comply with industry regulations and internal company policies.
6. Better Employee Experience: Well-defined processes enhance the employee experience with quick, accurate, and transparent actions affecting them.

Configuring and Using Workday BPFs

While Workday offers many pre-built BPFs for standard processes, you can also customize or create new frameworks. Here’s a general idea of how to work with them:

1. Design: Analyze, understand, and document your desired business process. Consider steps, participants, approval chains, and decision points.
2. Configure: Use Workday’s tools to create the process definition, including steps, conditions, and roles.
3. Test: Thoroughly test your configured process to ensure it works as expected.
4. Deploy: Implement the process for real use by your HR team and employees.
5. Monitor: Track process performance, get feedback, and iterate on your design to improve it.