What is the Workday HCM Staffing Model?

The Workday HCM (Human Capital Management) Staffing Model is how Workday structures the creation and management of jobs and positions within an organization. It’s a foundational piece of Workday that determines:

1. How jobs are defined: What information is associated with a potential opening.
2. How positions are managed: Control over filling a position (e.g., can one person hold it, or multiple?)
3. Reporting and analytics: Information available to track staffing levels, vacancies, etc.

Types of Staffing Models in Workday

Workday offers two primary staffing models. Organizations can use one, the other, or a combination of both:

1. Position Management
   • Focus: Tight control over individual vacancies and headcount.
   • Structure: Each position represents a specific, often budgeted opening that typically only one person can fill.
     • Best for:Organizations with strict headcount requirements
     • Roles with well-defined responsibilities
     • Positions needing granular tracking (vacancies, hires, etc.)
2. Job Management
   • Focus: Flexibility
   • Structure: A job profile represents a type of work. Multiple people can hold the same job. Positions aren’t required in advance.
     • Best for:Dynamic staffing needs
     • Roles where multiple people share similar tasks
     • Contingent workforce management

Key Considerations When Choosing a Staffing Model

1. Need for Control: How much control is needed over individual openings vs. overall job types?
2. Reporting Needs: What level of detail is required about vacancies and hires?
3. Flexibility: How often do jobs and staffing requirements change?
4. Operational Efficiency: How much overhead is acceptable in creating and maintaining positions?

Hybrid Approach

Many organizations employ a combination of Position Management and Job Management staffing models to address different needs within their workforce.

Example

1. Position Management: Budgeted, full-time employee roles like Accountant, Software Engineer, or Registered Nurse
2. Job Management: Contingent workers, per-diem staff, project-based roles

Why the Workday Staffing Model Matters

Selecting the right staffing model(s) has significant implications for:

1. Organizational Structure: The staffing model impacts how your reporting hierarchy looks within Workday.
2. Hiring and Recruitment: It influences how job requisitions are created and filled.
3. Workforce Planning: Provides the basis for analyzing headcount, budgeting, and workforce trends.
4. Compliance: Aligning with regulations related to positions or job types can be easier with the right model.