Creating Positions in SAP HR: A Step-by-Step Guide

Positions are a fundamental building block within the SAP Human Resources (HR) module. They represent specific roles within an organization’s structure and are essential for linking employees to their job functions, responsibilities, and reporting lines. Creating positions in SAP HR is straightforward, but understanding the key concepts and transactions involved is crucial.

Prerequisites for Creating a Position

Before you start creating positions, make sure you have the following information and prerequisites:

• Organizational Unit: The organizational unit (e.g., department, division) to which the position belongs.
• Job: A description of the tasks and responsibilities associated with the position. Ideally, a job should exist in the system before you create a position.
• Authorization: Ensure you have the necessary SAP HR authorizations to create positions.

Steps to Create a Position in SAP HR

The primary transaction code used to create positions in SAP HR is PPOME. Here’s the process breakdown:

1. Access the Transaction: Enter the transaction code PPOME in the SAP command field and press enter.
2. Select the Organizational Unit: Find the unit where the position will be. You can search by name or navigate the organizational structure by double-clicking on the relevant organizational unit.
3. Create Position: Click the “Create” button (often represented by a green plus sign icon). Alternatively, right-click on the organizational unit and choose “Create -> Create Position.”
4. Input Position Details: In the dialog box, enter the following details:
   • Position ID: A unique identifier for the position.
   • Short Description: A brief description of the position.
   • Job: If a job has been defined, select the appropriate job to associate with the position.
5. Establish Relationships: Establish the reporting relationship of the position within the organizational hierarchy. Define which other position it reports to.
6. Save: Save your work.

Additional Considerations

• Copying Existing Positions: If you need to create a position similar to an existing one, you can copy the existing position and then modify details as required. This saves time and ensures consistency.
• Position Attributes: During creation, you can specify additional attributes, such as vacancy status, start/end dates, and more.
• Integration: Position creation in SAP HR integrates with other HR modules, particularly Personnel Administration, where you link the position to an actual employee.

Why Creating Positions Matters

Creating well-defined positions within SAP HR offers several benefits:

• Clear Organizational Structure: Positions establish a comprehensive organizational structure, mapping out reporting lines and responsibilities.
• Human Resource Planning: Positions facilitate effective workforce planning, recruitment, and succession management.
• Compensation and Benefits: Positions provide the foundation for linking compensation structures, benefits, and salary grade assignments.