What is Workday HCM?

• Workday HCM (Human Capital Management) is a cloud-based software suite for managing core HR functions including:
  • Payroll
  • Benefits administration
  • Time tracking
  • Talent management
  • Recruiting

What is Power Automate?

• Power Automate is a service within Microsoft’s Power Platform that enables users to create automated workflows and tasks across various applications and services.
• It features a low-code, visual interface for building workflows.

How Power Automate Works with Workday HCM

• Workday Connector: Power Automate provides a dedicated Workday HCM connector that offers pre-built actions and triggers. This allows you to seamlessly interact with Workday data.
• Triggers: Events in Workday can initiate Power Automate flows. Examples:
  • A new employee is hired.
  • A benefits enrollment period begins.
  • A time-off request is submitted
• Actions: Power Automate can perform actions within Workday based on your workflows. Examples:
  • Create a new employee record.
  • Update payroll information.
  • Approve or reject time-off requests.

Common Automation Examples

• Employee Onboarding: Automate the creation of new employee records in Workday, send welcome emails, set up IT accounts, and schedule onboarding tasks.
• Benefits Enrollment: Notify employees of open enrollment periods, send reminders, and update Workday with employee selections.
• Time-Off Management: Automate the time-off request process, including approvals, notifications, and updates to Workday calendars.
• Payroll Updates: Trigger updates to Workday payroll based on changes in other systems or spreadsheets.
• Compliance: Automate reporting and notifications related to compliance requirements.