SAP HR Infotype 0105: Your Key to Efficient Employee Communication

In the dynamic world of Human Resources, streamlined communication is essential. SAP HR Infotype 0105 is crucial in managing and streamlining employee communication channels. Let’s dive into understanding this vital infotype.

What is SAP HR Infotype 0105?

Infotype 0105, or the Communication Infotype, is a centralized repository for storing employee contact details within the SAP HR system. This includes:

• Email Addresses: Work, personal, and alternative email addresses.
• Phone Numbers: Landline, mobile, work, home, and other relevant contact numbers.
• Social Media Handles: Links to professional social media profiles as appropriate.
• System Usernames: Login credentials used within the SAP system.

Why is Infotype 0105 Important?

1. Centralized Contact Management: This infotype provides a single, easily accessible location for storing and updating employee communication details.
2. Efficient Communication: HR teams and managers can quickly find the right contact information, facilitating timely and effective communication across the organization.
3. Workflow Integration: Infotype 0105 is interconnected with SAP Business Workflow and SAP Office. Accurate contact information ensures smooth workflow processes, task notifications, and document distribution.
4. Identity Management: Storing system usernames within this infotype aids in streamlined identity management processes.

Infotype 0105 Subtypes

Infotype 0105 uses subtypes to categorize different types of communication details. Some common subtypes include:

• 0001: Primary work email address
• 0010: Private email address
• 0002: Work phone numbers
• 0012: Private phone numbers

You may also find organization-specific custom subtypes to accommodate particular communication needs.

Best Practices for Maintaining Infotype 0105

• Regular Updates: Encourage employees to keep their communication information updated in the system. This ensures data accuracy for essential communication.
• Data Entry Standards: Define clear guidelines for entering data, ensuring consistency and easy information retrieval.
• Access Control: Implement appropriate access controls to protect the sensitive contact information stored in this infotype.
• Dynamic Actions: Consider using dynamic actions to automate the creation or updating of Infotype 0105 records during HR processes (like hiring or promotions), ensuring information is always up-to-date.

In Conclusion

While it may seem like a simple record, SAP HR Infotype 0105 is surprisingly powerful in ensuring the smooth flow of communication within your organization. Understanding it and implementing best practices empowers your HR team and the wider organization with reliable and up-to-date employee contact information.