Understanding SAP HR Organizational Structures: Essential T-Codes

In the complex SAP Human Resources (HR) world, organizational structures form the backbone of how your business data is arranged. Understanding how to effectively view and work with these structures is crucial for HR professionals and SAP system administrators. This blog will uncover the most critical transaction codes (T-codes) for managing organizational structures within the SAP HR module.

Key Concepts

Before we dive into the T-codes, let’s clarify some key SAP HR terms:

• Organizational Unit (O): A fundamental building block representing your company’s departments, teams, or other divisions.
• Position (S): Specific roles or jobs within an organizational unit.
• Job (C): A general description of a role, potentially spanning multiple positions.
• Relationships: The connections between elements, such as an organizational unit reporting to another or a position being held by a person.

Essential Transaction Codes

1. PPOME: The central hub for managing your organizational structure in SAP HR. Key features:
   • Creation, modification, and deletion of organizational units, positions, and jobs.
   • Establishment of hierarchical relationships within your organization.
2. PP01: Explicitly used for object maintenance. Key features:
   • Detailed editing of organizational units, positions, and jobs.
   • Assign attributes, descriptions, and relevant data.
3. PO13: Focuses on position management. Key features:
   • Detailed position editing, including defining job requirements, qualifications, and reporting lines.
4. Organizational Structure Reports: SAP offers several standard reports for visualizing your organizational structures:
   • S_AHR_61016493 – Organizational Structure: A general-purpose graphical overview.
   • S_AHR_61016494 – Organizational Structure with Positions: Includes positions in the visualization.
   • S_AHR_61016495 – Organizational Structure with Persons: Displays persons assigned to positions.

Practical Example

You need to create a new team within the Marketing department. Here’s how you’d approach it using T-codes:

1. PPOME:
   • Navigate to an existing Marketing organizational unit.
   • Create a new organizational unit named “Digital Marketing.”
   • Establish a reporting relationship by making a “Digital Marketing” report to the main “Marketing” unit.
2. PO13
   • Create positions such as “SEO Specialist” and “Social Media Manager” within the “Digital Marketing” unit.
   • Define job descriptions and reporting relationships for these positions.

Important Considerations

• Authorization: Ensure you have the appropriate SAP HR authorizations for these T-codes.
• Integration: Changes to the organizational structure may impact other SAP modules, such as Payroll or Time Management, so be mindful of downstream effects.
• Best Practices: Always carefully plan and test changes to your organizational structure before implementing them in a production environment.

Beyond the Basics

The T-codes covered here provide a solid foundation. For more advanced tasks and visualizations, consider exploring other options, such as the Organizational and Staffing Workbench (transaction PPOSE).