What is Workday HCM?

• Workday Human Capital Management (HCM) is a cloud-based software suite that handles numerous HR functions. This includes things like:
• Payroll
• Benefits Administration
• Time & Attendance
• Talent Management
• Recruiting
• Workforce Planning
• Analytics and Reporting

Why Integrate with Workday HCM?

1. Centralized Data: Integrating Workday HCM with other systems (like your payroll provider, benefits platform, or recruiting tools) establishes Workday as your central source of truth for employee data. This reduces errors and streamlines HR processes.
2. Automation: Integration allows you to automate data flow between systems. For instance, new hires in Workday can automatically trigger account creation in your IT systems, or payroll data can flow seamlessly from Workday to your payroll provider.
3. Improved Insights: Combining data from Workday with other systems gives you richer insights into workforce trends, costs, and overall business performance.
4. Enhanced User Experience: Integrations reduce the need for employees and HR staff to switch between multiple systems, simplifying workflows and saving time.

Methods of Integration

1. Pre-built Connectors: Workday offers a library of pre-built connectors for popular systems, making integration with common applications simpler.
2. APIs: Workday exposes robust APIs (Application Programming Interfaces) that allow for custom integrations with nearly any other system that also supports APIs.
3. Integration Platforms: Specialized integration platforms as a service (iPaaS) like MuleSoft or Dell Boomi streamline complex integrations and data transformations.

Typical Workday HCM Integrations

1. Payroll Systems: Integrations with leading providers automate the flow of payroll-related data such as hours worked, deductions, and tax information.
2. Benefits Providers: Connect with your benefits administration platforms to automate enrollment, changes, and deductions.
3. Talent Acquisition Systems (ATS): Streamline the hiring process with integrations that push job postings from Workday to your ATS, and bring candidate data back into Workday.
4. Performance Management Systems: Synchronize employee goals, reviews, and performance data between your performance management system and Workday.
5. Learning Management Systems (LMS): Facilitate training enrollment and track course completion within Workday.

Best Practices

1. Start with a Plan: Define your business goals and specific pains you want to solve with integrations.
2. Prioritize: Focus on the integrations that provide the highest value initially rather than trying to tackle everything at once.
3. Consider a Partner: If you lack in-house integration expertise, working with a Workday-certified integration partner can significantly help.
4. Test Thoroughly: Run rigorous testing on integrations in a non-production environment before going live.
5. Change Management: Communicate the benefits of integration effectively to your employees to ensure adoption and success.