How to Delete Payroll Results in SAP HR – A Step-by-Step Guide

Sometimes, you might need to delete payroll results within your SAP HR system. This could be due to errors in the payroll run, test simulations that need to be removed, or other reasons. SAP provides a few ways to handle this task.

Important Considerations Before Deleting

• Posting to Accounting: The deletion process becomes more complex once payroll results are posted to accounting. Ensure you understand the implications before deleting posted results.
• Authorizations: Deleting payroll results often require specific authorizations. Check with your SAP administrator if you lack the necessary permissions.

Methods for Deleting Payroll Results

1. Transaction Code PU01

• This tool is generally used to delete a single employee’s most recent payroll result.
• Steps:

1. 1. Enter transaction code PU01 in the command field.
   2. Provide the employee’s Personnel Number.
   3. Click Execute.
   4. Select the relevant payroll results.
   5. Click Execute again to confirm deletion.

2. Report RPUDEL20

• Use this report when you must delete payroll results for multiple employees in one go.
• Steps:

1. 1. Enter transaction code RPUDEL20 in the command field.
   2. Specify the desired selection criteria (e.g., payroll period, personnel area, employee group, etc.).
   3. Choose whether to perform a test run or an actual deletion.
   4. Click Execute.

3. Personnel Cost Planning Tool

• You can delete payroll results directly if you’re working within the Personnel Cost Planning module.
• Steps:

1. 1. Navigate to the main Personnel Cost Planning screen.
   2. Go to Tools -> Delete payroll.
   3. Enter the criteria for the payroll results you want to delete.
   4. Click Execute.

Key Points to Remember

• Always verify which payroll results you’re deleting before confirming.
• Performing a test run using RPUDEL20 is advisable to see what would be deleted before proceeding with the actual deletion.
• Be cautious when deleting payroll results, especially if they have already been posted to accounting. Correct deletions can lead to data consistency.