SAP HR Infotype 0328: Understanding Its Role in Time Management

In the intricate world of SAP Human Resources (HR), Infotypes are the fundamental building blocks for storing specific categories of employee data. Infotype 0328 holds particular importance within this system, as it is designed to capture and manage employee working time deviations.

What is the Purpose of Infotype 0328?

The primary function of Infotype 0328 is to record deviations from an employee’s standard working hours. These deviations might encompass a variety of scenarios, including:

• Overtime hours: Hours worked beyond the employee’s regular schedule.
• Shortfall hours: Hours where the employee worked less than their scheduled time.
• Absences: Periods where the employee was absent from work (these are differentiated from regular absences recorded in Infotype 2001).
• Special schedules: Situations where the employee temporarily follows a different work schedule than their norm.

Why is Infotype 0328 Important?

Infotype 0328 plays a critical role in several key HR processes:

1. Payroll Calculations: Accurate tracking of overtime and shortfall hours is essential for ensuring that employees are correctly compensated in their payroll cycles.
2. Time and Attendance Management: Infotype 0328 provides the data necessary to monitor employee attendance patterns and identify any potential discrepancies between scheduled and actual working hours.
3. Workflow Approvals: Deviations in working time often require approval from managers or HR personnel. Infotype 0328 can integrate with workflow systems to streamline this approval process.

Key Data Fields in Infotype 0328

Some of the essential data fields found within Infotype 0328 include:

• Deviation Type: Specifies the category of deviation (e.g., overtime, absence, special schedule).
• Date: The date on which the deviation occurred.
• Start Time/End Time: The beginning and end times of the deviation period.
• Number of Hours: The total number of deviating hours.
• Approval Status: Indicates whether the deviation has been approved, rejected, or is pending.

Authorization Considerations

SAP’s authorization system tightly controls who can view, create, edit, or delete records within Infotype 0328. HR administrators must carefully configure authorization objects like P_ORGIN and P_PERNR to ensure users have the appropriate access levels while maintaining data security.

Example Use Case

Imagine an employee, Sarah, who is normally scheduled to work from 9 AM to 5 PM. She must stay late to complete an urgent project one day, working until 8 PM. This three-hour overtime period would be recorded in Infotype 0328. Her manager would then review and approve the overtime deviation as part of the time management process.

In Conclusion

Infotype 0328 is a small but indispensable cog in the SAP HR machinery. By understanding its purpose, structure, and integration into broader HR processes, organizations can optimize their time management practices and ensure accurate employee compensation.