SAP HR Infotype 105: Your Key to Effective Employee Communications

In the complex SAP Human Resources (HR) world, Infotypes serve as the backbone of employee data management. These specialized data structures store specific categories of employee information. Among the multitude of Infotypes, Infotype 105 (Communication) holds critical importance in streamlining employee communications within your organization.

What is SAP HR Infotype 105?

Infotype 105 is designed to store various communication channels associated with an employee. This includes:

• Email addresses: Both work and personal email addresses
• Telephone numbers: Work, home, mobile, and fax numbers
• Internet data: Instant messaging addresses, social media handles, website URLs
• System User Name: The username used for SAP Workflow and SAP Office

Why is Infotype 105 Important?

1. Centralized Communication Hub: Infotype 105 is a reliable source for employee contact information. This eliminates the need to search multiple systems, saving HR and management valuable time.
2. Efficient Workflow Integration: The system user name stored in Infotype 105 is essential for seamless integration with SAP Business Workflow and SAP Office applications. This ensures tasks, notifications, and approvals are routed to the correct individuals.
3. Enhanced Collaboration: Infotype 105 promotes easy collaboration among employees, departments, and even external partners by having readily accessible contact details.

Infotype 105 Table (PA0105)

The data within Infotype 105 is stored in the PA0105 table in your SAP system. Here’s a breakdown of critical fields in this table:

• PERNR: Employee’s personnel number
• SUBTY: Subtype to distinguish different communication types (e.g., 0010 for work email, 0020 for home phone)
• BEGDA: Start date of the record’s validity
• ENDDA: End date of the record’s validity
• USRID: System user ID

Best Practices When Using Infotype 105

• Regular Maintenance: Ensure Infotype 105 data is updated consistently to maintain accuracy and avoid communication breakdowns.
• Data Automation: Consider automating the data population in Infotype 105 (where possible) using dynamic actions or integration with identity management solutions to reduce manual data entry.
• Subtype Usage: Utilize subtypes effectively to categorize different communication channels and make data retrieval more precise.

In Conclusion

While it may seem like a small piece of the puzzle, SAP HR Infotype 105 is crucial in enabling effective communications within your organization. By understanding its purpose, structure, and best uses, you’ll optimize employee communication channels and foster a more connected workplace.