What is Time Evaluation?

Time evaluation is a core function within SAP HR that automates employee work time data analysis. It takes raw attendance records, absences, and other time-related information and transforms it into more valuable, actionable insights for payroll.

How Does it Work?

Think of Time Evaluation as a behind-the-scenes accountant for employee hours. Here’s a simplified breakdown of its essential functions:

• Data Collection: Time Evaluation gathers employee time data from various sources, such as time recording terminals, swipe cards, or manually entered data.
• Schema-Based Processing: A pre-defined schema, essentially a set of rules, dictates how the system interprets the data. The schema considers work schedules, overtime rules, public holidays, and absence types.
• Time Type Accumulation: Time Evaluation categorizes and accumulates hours based on pre-defined time types. These include regular working hours, overtime, vacation time, sick leave, etc.
• Wage Type Generation: Time Evaluation automatically generates wage types based on the processed data and configured rules. These wage types reflect the various time-related components of an employee’s paycheck.
• Data Transfer: Finally, the system seamlessly transfers the generated wage types to the Payroll module within SAP HR.

Benefits of Time Evaluation

By automating these tasks, Time Evaluation offers a multitude of benefits for HR departments:

• Accuracy and Efficiency: Automating calculations minimizes manual errors and streamlines payroll processing.
• Compliance: Time Evaluation ensures adherence to complex labor laws and company policies regarding work hours and overtime.
• Transparency: Employees can easily access their time records and understand how their pay is calculated.
• Cost Savings: Reduced manual work and improved accuracy lead to significant cost savings in payroll processing.
• Data-Driven Decisions: Time Evaluation data provides valuable insights into workforce trends and patterns, aiding in better management.

Running Time Evaluation

Time Evaluation is typically run periodically, often daily or weekly. The process can be initiated for individual employees or entire groups. The SAP system provides a dedicated transaction code (PT60) to access and execute Time Evaluation.

Conclusion

Time Evaluation in SAP HR is critical in ensuring accurate and efficient payroll processing. It automates time-consuming tasks, minimizes errors, and provides valuable data for better workforce management. By leveraging this powerful tool, HR departments can free up valuable resources and focus on more strategic initiatives.