What Is Infotype In SAP HR

In SAP Human Resource Management (SAP HR), Infotypes are the fundamental building blocks for storing and organizing employee data. Understanding Infotypes is crucial for successfully navigating and managing the SAP HR system. Let’s dive into the details.

Infotypes Explained

• Definition: An Infotype is a logical unit of information that holds specific categories of employee data. Think of them as categorized data folders within the SAP HR system.
• Structure: Each Infotype has a four-digit numeric code and a corresponding name. For example, Infotype 0002 is named “Personal Data” and stores information like name, date of birth, and marital status.
• Data Fields: Infotypes consist of various data fields. Some fields are mandatory (marked with a tick mark), while others are optional.
• Validity Periods: A key feature of Infotypes is that they store data with start and end dates. This allows you to maintain a historical record of employee information changes over time.

Commonly Used Infotypes

Here are some of the most frequently used Infotypes in SAP HR:

• 0000 – Actions: Records personnel actions such as hiring, promotions, transfers, and terminations.
• 0001 – Organizational Assignment: Stores employee’s position, department, cost center, and other organizational details.
• 0002 – Personal Data: Contains personal information like name, address, date of birth, etc.
• 0006 – Addresses: Manages different address types (permanent, temporary, emergency).
• 0008 – Basic Pay: Stores basic salary, pay scale, and related pay components.
• 0009 – Bank Details: Maintains bank account information for salary transfers.

Subtypes

Infotypes can be further subdivided into subtypes for more granular data management. For instance, Infotype 0006 (Addresses) could have subtypes such as “Permanent Address” or “Temporary Address.”

Why Infotypes Matter

Infotypes play a vital role in SAP HR by:

• Organizing Data: They provide a structured approach to storing various types of employee information.
• Historical Tracking: Validity periods allow you to track changes to employee data over time.
• Efficient Reporting: Infotypes facilitate the generation of accurate and insightful HR reports.
• Centralization: Infotypes create a centralized repository of employee data, streamlining HR processes and decision-making.

Accessing Infotypes in SAP HR

You can access and maintain Infotype data in SAP HR using transaction codes:

• PA20: Display Infotype data
• PA30: Maintain Infotype data

Let’s Wrap Up

Mastering the concept of Infotypes is essential for anyone working with SAP HR. They form the backbone of employee data management within the system. By understanding their structure, purpose, and access, you’ll be well-equipped to manage HR processes effectively within the SAP environment.