Understanding SAP HR Infotypes: Your Key to Efficient HR Data Management

In the intricate world of SAP Human Resources (SAP HR), info types play a pivotal role in streamlining the storage and organization of vital employee data. Think of info types as specialized containers, each designed to hold a distinct category of HR information. Let’s dive into the essentials of info types and explore some of the most common ones you’ll encounter in the SAP HR landscape.

What are SAP HR Infotypes?

• Structured Data Units: Infotypes are the fundamental building blocks for storing HR data within the SAP system. Each info type possesses a unique four-digit numerical identifier (e.g., 0001, 0002, 0006).
• Data Categorization: Infotypes meticulously categorize employee information, from basic personal details to payroll data, time management records, and more.
• Customization: SAP HR offers the flexibility to customize info types, allowing organizations to tailor them to their specific HR processes and requirements.

Commonly Used SAP HR Infotypes

Here’s a breakdown of some frequently used info types within SAP HR modules:

Personnel Administration (PA)

• 0000 Actions: Stores data about personnel actions like hiring, promotions, transfers, and terminations.
• 0001 Organizational Assignment: Records employee’s position, department, job, and reporting structure.
• 0002 Personal Data: Contains essential employee details like name, address, date of birth, and nationality.
• 0003 Payroll Status: Manages payroll-relevant information, including pay scale and tax data.

Time Management (PT)

• 2001 Absences: Tracks employee absences (vacation, sick leave, etc.).
• 2002 Attendances: Records positive time events like employee attendance and work schedules.
• 0007 Planned Working Time: Maintains an employee’s standard work schedule information.

Organizational Management (OM)

• 1000 Objects: Represents organizational units like departments, divisions, and cost centers.
• 1001 Relationships: Establishes hierarchical relationships between organizational objects.

Benefits (BN)

• 0167 Health Plans: Manages employee enrollment in health insurance plans.
• 0168 Savings Plans: Stores information about employee savings plan participation.

Recruitment (RC)

• 0040 Applicant Actions: Tracks critical stages of the recruitment process for job applicants.

Important Considerations

• Data Validity: Infotypes often have time constraints, ensuring data accuracy based on specific periods (past, present, future).
• Country-Specific Infotypes: Some info types are tailored to meet particular countries’ regulatory and compliance needs.

Where to Find a List of Infotypes

You can locate a comprehensive list of info types through the following resources:

• SAP Transaction Code PM01: PM01 allows you to create and view info types.
• SAP Help Portal: The SAP Help documentation describes standard info types. 
• Online Resources: Numerous websites and blogs offer lists and explanations of SAP HR info types.

Mastering SAP HR information types is crucial for effectively managing employee data and streamlining HR processes. By understanding the purpose and structure of these information types, you’ll be well-equipped to navigate the complexities of the SAP HR landscape.