Understanding Infotype 0014: Recurring Payments and Deductions in SAP HR

In the SAP Human Resources (HR) world, Infotype 0014 plays a vital role in managing recurring payments and deductions for employees. This infotype provides a structured way to streamline and automate recurring elements within an employee’s compensation package.

What is Infotype 0014?

Infotype 0014, titled “Recurring Payments/Deductions,” allows you to store amounts or values and their corresponding wage types that are repeatedly paid out or withheld during payroll processing. These recurring elements are distinct from standard payroll components, as they might not occur in every payroll period.

Key Use Cases for Infotype 0014

• Regular Allowances: Monthly housing allowances, transportation allowances, or other fixed additional payments.
• Recurring Deductions: Loan repayments, company-provided asset deductions, insurance premiums, or union dues.
• Periodic Bonuses: Quarterly or annual performance-based bonuses.
• Company Contributions: Matching contributions to retirement savings plans or other benefits.

How to Use Infotype 0014

1. Configuration: The SAP system needs to configure and link wage types for recurring payments and deductions to Infotype 0014.
2. Data Entry: Navigate to Infotype 0014 within an employee’s HR master data. Enter the following:
   • Wage Type (the specific recurring payment or deduction)
   • Amount or Number (value of the payment/deduction)
   • Unit of Measurement (if applicable, e.g., hours, percentage)
   • Start and End Dates (validity period for the recurring item)
   • Payment/Deduction Intervals (monthly, quarterly, etc.)

Benefits of Using Infotype 0014

• Streamlined Payroll: Automates recurring elements, reducing manual effort and potential errors.
• Consistency: Ensures regular payments/deductions are applied accurately and on time.
• Flexibility: Accommodates various recurring compensation scenarios.
• Auditability: Maintains a clear record of recurring payments and deductions for historical tracking.

Important Considerations

• Integration with Payroll: Ensure Infotype 0014 entries align with your payroll processes and calculations.
• Cost Assignment: You can optionally specify default cost center assignments (for accounting purposes) within the infotype.
• Difference from Infotype 0015: Infotype 0015 is used for one-time Additional Payments. 0014 is specifically for recurring items with defined periodicity.

Beyond the Basics

Infotype 0014 offers a powerful tool within the SAP HR suite to manage the complexities of recurring elements in employee compensation. Understanding its functionality and applications allows you to optimize your HR processes and ensure accurate, consistent payroll execution.