Management Hierarchy Approval in Fusion HCM
It allows for the approval of HR-related transactions and actions based on the positions or roles within an organization’s hierarchy. Here’s how Management Hierarchy Approval works in Fusion HCM:
1. Approval Process Configuration:
- The organization defines the approval processes for various HR transactions and actions, such as hiring, promotions, transfers, compensation changes, and more.
- These approval processes are configured to use the Management Hierarchy Approval method.
2. Management Hierarchy:
- The organization’s organizational structure, often represented as an organizational chart, serves as the basis for the management hierarchy.
- Positions within the organization are organized hierarchically, with reporting relationships defined.
3. Assignment Rules:
- Rules are established to determine how approval requests are assigned within the management hierarchy.
- These rules can specify criteria such as the employee’s department, job role, location, or other attributes.
4. Transaction Initiation:
- When an HR transaction or action is initiated (e.g., a request to hire a new employee), it enters the approval workflow.
- The system identifies the relevant approvers based on the configured management hierarchy and assignment rules.
5. Approvers and Levels:
- Approvers are individuals in specific positions or roles within the organization’s hierarchy.
- Approval processes may have multiple levels, where each level represents a different position in the hierarchy.
6. Sequential or Parallel Approval:
- Depending on the configuration, the approval process can be sequential or parallel.
- In a sequential approval process, each level must approve the request in sequence.
- In a parallel approval process, multiple approvers at the same level can review and approve the request simultaneously.
7. Notification and Escalation:
- Approvers receive notifications about pending approval requests.
- Escalation rules can be defined to handle situations where approvals are delayed or not completed within a specified timeframe.
8. Approval Actions:
- Approvers can review the request details and take actions such as approving, rejecting, or requesting more information.
- Each action taken by an approver is recorded in the system.
9. Audit Trail:
- Fusion HCM maintains an audit trail of approval actions, providing a historical record of who approved or rejected a request and when.
10. Integration with HR Processes: – Management Hierarchy Approval is seamlessly integrated into HR processes and workflows, ensuring that approvals are a seamless part of HR transactions.
11. Security and Access Control: – Access to configure and manage the Management Hierarchy Approval process is controlled by security roles to prevent unauthorized changes.
12. Continuous Review: – Organizations should periodically review and update their management hierarchy and approval processes to ensure they align with changing business needs and organizational structures.